Let's imagine that a fictitious client, Cherise Haggins, has hired you as her Virtual Assistant.
Here is her information:
Cherise Haggins
3492 Milkweed Road
Decatur, Georgia 30030
email: Cherise@greatclient.com
Customize the beginning and ending portions of the Virtual Assistant Agreement below. Use today's date:
Beginning of Contract:
VIRTUAL ASSISTANT AGREEMENT
Effective Date: April 13, 2026
This Virtual Assistant Agreement (“Agreement”) is made between:
Cherise Haggins, LLC
3492 Milkweed Road, Decatur, GA 30030
Email: cherise@greatclient.com
(hereinafter “Client”)
and
Christopher Reed
742 Evergreen Terrace, Los Angeles, CA 90012
Email: christopher@reedremotesolutions.com
(hereinafter “Assistant”)
1. Services (Scope of Work)
The Assistant agrees to provide the following services:
Email management
Calendar scheduling
Social media posting
Any additional services must be agreed upon in writing.
Not included: Graphic design, advanced IT services, or work outside standard VA duties unless approved.
2. Independent Contractor Status
The Assistant is an independent contractor. Nothing in this Agreement creates an employer-employee relationship.
3. Payment Terms
Rate: $25 per hour
Invoices sent every Friday
Payment due within 7 days
Payment method: Bank transfer or PayPal
Late payments may result in service suspension or additional fees.
4. Availability & Communication
Working hours: Monday–Friday, 10:00–16:00 (CET)
Response time: within 1 hour during working hours
Outside these hours, responses will be made within a reasonable timeframe.
5. Client Responsibilities
The Client agrees to:
Provide all necessary information and materials
Ensure accuracy of provided data
Provide access to required tools/accounts
6. Tools & Access
The Client will provide access to all required platforms.
The Assistant is not responsible for issues related to third-party systems or account security outside their control.
7. Confidentiality & Data Protection
The Assistant agrees to keep all Client information confidential.
Client data will not be shared or stored outside agreed tools.
Both parties agree to comply with GDPR (EU) 2016/679 where applicable.
8. Intellectual Property
All work created for the Client becomes the property of the Client upon full payment.
The Assistant may display completed work in their portfolio unless otherwise agreed.
9. Expenses
Any additional expenses must be approved in advance by the Client.
Approved expenses will be reimbursed upon proof of payment.
10. Termination
Either party may terminate this Agreement with 2 weeks written notice.
Upon termination:
All completed work must be paid for
Access to Client systems will be removed
All Client data must be returned or deleted
11. Limitation of Liability
The Assistant is not liable for:
Indirect or consequential damages
Losses caused by third-party tools or platforms
12. Governing Law
This Agreement shall be governed by the laws of the State of California, USA.
13. Entire Agreement
This Agreement represents the full understanding between both parties.
Any changes must be made in writing.
14. Signatures
CLIENT:
Cherise Haggins
Cherise Haggins, LLC
Signature: _______________________
Date: _______________________
ASSISTANT:
Christopher Reed
Signature: _______________________
Date: _______________________
End of Contract:
THE CLIENT:
[CLIENT NAME] _Cherise Haggins,LLC__
[CLIENT SIGNATURE] _Cherise Haggins_____
Signature
Name: [Charise Haggins]
Title: [Director]
Address:
[3492 Milkweed Rd, Decatur, GA 30030]
email: [cherise@greatclient.com]
THE ASSISTANT:
[ASSISTANT NAME] Christopher Reed
[ASSISTANT SIGNATURE] Christopher Reed
Name: Christopher Reed
Title: Virtual Assistant
Address:
742 Evergreen Terrace, Los Angeles, CA 90012
email: christopher@reedremotesolutions.com